We hope that our new engagement features will both streamline and support communication among teachers, administrators, and families. Every program will use these features differently, but here are a few sample use cases for you to consider.
Little Learners Preschool
Type: Daycare/Preschool (Infants through PreK)
Size: 5 classrooms
Features Primarily Used: Moments, Storyboards, Daily Note
Daily: Mrs. Macavoy loves scrolling through all of the Moments captured by her teachers to keep an eye on what’s going on in the program. When she sees a Moment that would be great for her monthly newsletter, she tags it so she can find it later!
Weekly: She checks the Sent Messages Report to see what teachers are sending to parents, and she likes to check that parents are reading everything there too! She also downloads and prints out the Attendance Report to keep in her binder.
Monthly: Mrs. Macavoy uses Storyboards to make a monthly newsletter that includes Moments captured in the past few weeks, a description of one activity from each classroom that is written by the lead teacher, and important upcoming events parents should know about.
Daily: Ms. Abbott sends home Daily Notes for all of her students every day, and she tries to send at least one photo home during the day as well, since her parents love seeing pictures!
Weekly: At the end of the week, she makes a collage of the best photos to send home to all of the parents. She also prints them out so she can post them on the bulletin board outside her classroom.
Monthly: She sends her lesson plans for the upcoming month to her families so they can see what their children will be learning. She also makes sure to check in with her assessments to make sure that she's on track to finish on time!
Daily: Mr. Hopkins tries to capture at least ten Moments every day, making sure that he tags the students and the learning standards each time.
Weekly: On Friday afternoon, he selects 10 to 15 of the best photos, writes a short summary of the week, and sends that to all the families. The parents have commented that they have better conversations with their children about school because of his descriptions of activities and projects, so he tries to be as detailed as possible.
Monthly: At the end of each month Mr. Hopkins runs a Tags Report to see what learning standards he should focus on for the next few weeks. He also makes a Storyboard for each domain that he calls a Learning Summary, which covers highlights and developmental achievements. Like Ms. Abbott, he checks on his assessment at regular intervals, especially to make sure that Moments are being added to the Dashboard.
Type: Multicenter Daycare, Preschool, and After School Program
Size: 7 centers
Features Primarily Used: Lesson Planner, Storyboards, Daily Note
Administrators, who have access to all 7 centers, use the Media Safe filter to find amazing Moments to use for their website and promotional material for the organization. The head of staff development also makes as monthly Staff Digest using Storyboards, which highlights teacher achievement and offers ideas for activities appropriate for each grade levels. One of the administrators is tasked with checking on Assessment progress, while another ensures that teachers are completing their lesson plans for the week.
With the help of their lead teachers, each center’s Directors are responsible for making sure that lesson plans are shared with families and posted prominently in the classroom. They also print out the supplies list every two weeks for volunteer parents to get for the classrooms. Directors also use Voice Broadcast and Messages to communicate important center information and updates to families.
Daily and Weekly: All classroom teachers use Daily Note to keep track of attendance, and the Preschool teachers also use it to log nap times, meals, and other daily activities. Teachers are encouraged to capture as many Moments as possible every day. The After School program uses Weekly Digest to send their Moments home, and other classrooms send either throughout the day, or at the end of the day.
Monthly: Lead teachers work with their team to create a monthly parent newsletter using Storyboards. This newsletter includes what the students worked on in the past month, organized by learning domain, a project highlight, and important upcoming dates families should know.